The Senior Coordinator, Tax is responsible for assisting members of the Corporate Tax Department in processing tax reports, payments, mail, and returns, maintaining the tax compliance calendar, importing returns and support into document storage, correspondence, and other tax-related duties. Requirements include the ability to work independently, excellent communication and organizational skills. 

• Maintain and manage Tax Calendar to ensure all returns are completed by staff within filing deadlines
• Complete the monthly roll over Tax Calendar
• Processing tax returns by attaching required schedules and forms and making necessary copies, importing returns into document storage, and marking off the calendar
• Mailing tax returns and other filings and correspondence, including certified mail requirements
• Sorting and distributing incoming mail
• Maintain Tax Notice Control Log: routing the notices to the appropriate team member and ensure the notices are completed and finalized
• Maintain and manage documents for the electronic document storage system
• Manage archiving and record-keeping of tax returns and documents with offsite storage facility
• Coordinate obtaining signatures from officers of the companies on tax returns and reports
• Write and maintain policies and procedures for review and approval by Tax Department Management
• Coordinate/assist with other projects as needed

Education/Experience:

• 3 to 5 years’ office administrative experience
• Prior Tax Department experience is preferred

Knowledge/Skils:

• Excellent oral and written communication skills with a high degree of accuracy and attention to detail
• Strong interpersonal skills exercising discretion and diplomacy in working with others including all levels of management needed; pro-active thinker, positive attitude, maintain confidentiality
• Ability to handle multiple projects and shift priorities as necessary to meet deadlines
• Ability to handle stress while operating with a sense of urgency and using good judgment
• Overtime may be required during peak times
• Maintain high degree of professionalism

Software:

Proficiency in Excel and Word required